Participation Coordinator

The Old Vic Theatre Trust
Arts, Culture & Sport, Children & Young People, Project Management, Youth
Salary Details
Contract Type
Hours per Week
Closing Date
The Old Vic seeks a Participation Coordinator working on a full-time permanent basis.

Job Description

Responsible to: Participation Manager

Duration: Permanent

Hours: Usual working hours are Monday–Friday, 9.30am–5.30pm with some occasional out of hours work (e.g. evenings and weekends).

The Old Vic offers the ability to work these flexibly under the guidelines in our New Ways of Working policy. Additional hours may be necessary in order to fulfil the requirements of the post.

Location: Flexible mix of home working and from The Old Vic, 103 The Cut, London, SE1 8NB

Salary: £27,000 per annum


  • Flexible working and a company culture that promotes good work/life balance
  • Access to mental health support
  • Commitment to learning, education and development
  • Complimentary tickets for you and a guest to Old Vic preview productions
  • Enhanced annual leave, starting at 25 days per year, increasing by one day per year up to 30 days (plus bank holidays)
  • Festive day – discretionary additional day off around Christmas to spend with loved ones
  • Time to volunteer – one day per year to support a charity or project of your choosing
  • Cycle 2 work scheme
  • Enhanced maternity/paternity/shared parental pay
  • Staff social events

Role Summary

As Participation Coordinator, you will be responsible for the coordination, administration and development of The Old Vic’s Front Line and Front Line Lambeth programmes, under the guidance of the Participation Manager. You will also support the Participation Manager with the administration of the emerging theatre professionals programmes and will lead on the administration of the Old Vic Facilitators programme. Our programmes are funding dependent and as such you will also support other Old Vic youth engagement projects as required. These projects will serve particular strategic objectives as defined in The Old Vic Business Plan (as updated annually). You will also contribute to organisation wide initiatives from an Education and Community perspective.

The Team

The Education & Community department is led by the Education & Community Director and also includes the Head of Education and Community, the Education Manager (Schools Club), the Education Manager (Take the Lead), the Community Manager, the Participation Manager and the Education & Community Assistant. This team is supported by a network of freelance artists and administrators.

Key Areas of responsibility

  • To lead on the administration and delivery of the Front Line and Front Line Lambeth programmes ensuring targets are met and that agreed outputs are delivered on time and to budget
  • To develop good relationships with local organisations taking part in the Front Line Lambeth programme and act as the main point of contact for them during project delivery
  • To lead on the administration of the Old Vic Facilitators programme and act as a main point of contact for participants
  • To develop and maintain strategic links with relevant outreach organisations to support the participation strand of work and keep the outreach database up to date
  • To contribute to the development and content of wider participation initiatives

Operational Activity

  • To act as the main point of contact for participants on Front Line, Front Line Lambeth and Old Vic Facilitators
  • To manage the budgets for Front Line, Front Line Lambeth and Old Vic Facilitators ensuring programmes are delivered to agreed budget
  • To work closely with the marketing team on communications for Front Line, including copy, images and promotion
  • To line manage freelance artists and facilitators with support from the Programme Manager
  • To work closely with The Old Vic’s Theatre Management, Front of House and Box Office teams to arrange Front Line placements
  • To support the Participation Manager with the administration of the emerging theatre professionals programmes, such as Old Vic Backstage and Old Vic Theatre Makers, and other Education and Community projects as required
  • To work closely with The Old Vic’s Design Studio and marketing team to create marketing material for our participation projects, in line with Old Vic branding guidelines
  • To support annual reporting through provision of data and interpreted evaluation reports
  • To support The Old Vic’s Development department by providing data for reporting purposes and ensuring supporters’ needs are met, and information is available in a timely and appropriate fashion.
  • To support the creation of workshop content
  • To look for opportunities to engage participants across the organisation
  • To maintain an awareness of best practice in arts participation settings

Company-wide Activity

  • To attend Development and wider Old Vic events as requested
  • To contribute to regular all staff meetings, sharing information and connecting staff with activity across our projects
  • To represent The Old Vic at various events and ensure its reputation is maintained

This is not an exhaustive list of duties and we may, at any time, allocate other tasks which are of a similar nature or level.

Person Specification


  • Experience of devising and delivering high quality participatory arts and employability projects
  • Excellent organisational and project management skills
  • Experience of working with young people from diverse backgrounds
  • Experience of working with young people with additional needs
  • Experience of facilitating participatory arts workshops
  • Experience of managing artists and facilitators
  • Excellent written and verbal communication skills
  • Ability to demonstrate a thorough and creative approach
  • Budgetary management experience
  • Ability to work under pressure
  • Excellent attention to detail
  • Robust understanding of best practice and new developments within a youth employment context
  • Experience of evaluation design, analysis and reporting and experience of writing copy for content and marketing materials
  • Some experience of working within a theatre building or arts organisation
  • Ability to build and maintain constructive relationships with a range of stakeholders
  • Ability to work with accuracy and speed in an environment with changing demands

The successful candidate will be required to undergo a DBS check as the role may interact with vulnerable adults and/or children.

How to Apply

To apply, click the apply link which will transfer you to our Careers page.

The closing date for this role is Monday 30 May 2022, 11:59pm.

Company Description

The Old Vic is London’s independent not-for-profit theatre, a world leader in creativity and entertainment building on 203 years of creative adventure. We aim to be a surprising, unpredictable, groundbreaking, rule-breaking, independent beacon of accessible, uplifting and unintimidating art.

We hold the belief that theatre needs to be supported, shared and upheld for as many people as possible. Our 1000 seats are available from £10 a ticket. Our productions are diverse, adventurous, new, epic, exciting. Our education and talent programmes allow students to explore and artists of tomorrow to create. Our building is open and alive day and night. Our theatre is yours.